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10/4/17 HHS XC & TF Booster Club Meeting

7:00 pm at Hingham High School

In attendance: Kim Nolan, Julie Strehle, Natalie Ahern, Maureen Fitzgerald, Patti Colby, Katie Daly, Linda Hill, Lisa Berkin, Richard Hill, Marcy Lamlein, Nancy Hayes, Linda Hull, Jo-Ann Sullivan, Anne Dwyer.

Meeting Minutes from 9/13/2017 meeting approved.


Cross Country Updates

Booster Registration - $6,500 in registrations have been collected. 20 athletes outstanding; Jo-Ann Sullivan following up.


Pasta Parties - Katie Daly - Discussion about reminding athletes and parents that food contributions must be brought, are not optional, so that hosts don’t run out of food. 10/16 pasta party doesn’t have hosts; since rain is in forecast for 10/9 and it’s a holiday, an idea would be to move 10/9 party to 10/16. Katie is going to ask 10/9 hosts if this is OK.


Snack Table - Julie Strehle - Some parents have forgotten to bring items in past weeks. Julie will make phone calls to remind people to bring snack and drink items.


Warm up Jackets - Lisa Berkin - Ordered on 9/23. Lisa will follow up with apparel company, and will hand them out after a practice.


Senior Day - Anne Dwyer, Kim Nolan - 10/17, 3:00 pm. A Save the Date email has been sent out to families. Flowers ordered. Maryellen Jones will take pictures, will be paid $75.  She will take team photos at 2:30 pm. Athletic Director will supply PA system. (Jo-Ann Sullivan will meet with new AD on Friday, with Anne and Kim joining, as AD will announce Seniors along with their families that day.)


Homecoming/Holiday Fair - Anne Dwyer, Marcy Lamlein - Discussion about possible items to sell.  Vote taken to sell visors and headbands (plus leftover socks) at Homecoming, and then sell those leftovers and chocolate bars at Holiday Fair. Turkey Trot signup Rack Cards will be handed out at both events.  Anne will work on a signup for staffing these tables. Maybe we can get a volunteer to dress up as a turkey at these fairs, too.


Banquet - Lisa Berkin, Linda Hill - 11/9, 5:30 pm. Booster Club will contact captains to ask that they limit their speeches to 3 minutes. Discussion about splitting up what food items each class will bring to the potluck dinner; have all juniors and sophomore girls bring entrees so we don’t run out of main food items. Contact Monica Black to confirm number of tables and chairs needed.


Communication - Discussion about creating a weekly email to x-country families with upcoming dates, pasta party information, snack table signup and names of upcoming volunteers. Julie Strehle and Jo-Ann Sullivan will work on this.



Race Directors - Ken Goddard, Jo-Ann Sullivan

Sponsorship - Ken Goddard, Marcy Lamlein

Race Registration - Jo-Ann Sullivan, Patti Colby

Publicity - Kelley Doyle

Race Course - Peter Lochtefeld

Refreshments - Julie Strehle

Race Day Volunteers - Linda Hull

Nurse - Jill Brazel


Sponsorships are coming in.


Race registration

$30 adults/$15 youth, +$5 day of race

Marathon Sports will send emails to its user lists.

HHS XC & TF Booster Club will send emails.

Rack Cards are also registration cards and will be put out at events and local businesses, including Marathon Sports

Registration website is now set up: hinghamturkeytrot.com




T-Shirts & Artwork - Publicity requests that t-shirts have more black and red coloring instead of harvest colors. Discussion about what sponsors to put on front of t-shirt and other must-haves on t-shirt design. HHS art students have a design contest and results coming soon.


Race Course


Refreshments - no updates yet


Volunteers - Signup.com

Needed for Race week, Sunday - Wednesday at Marathon Sports;

Race Day - registration, race course monitors, refreshments;

Donations - cases of water, gatorade, baked goods, etc.;

Lawn signs.


Next Meetings: 10/25, 11/8, 11/15.

Meeting adjourned at 8:30 pm.